PHILANTHROPIC CAPACITY-BUILDING RESOURCES
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Report Title: Intermediary Profile Report
Report Date:

Organization:
 

ArtsLab

Program ID Number: I-26

Date Profile Created:
 


June 30, 2009

Date Profile
Last Updated:
July 7, 2011


Program Summary:
An in-depth, multi-year peer learning and technical assistance program, utilizing a hybrid model of retreats and distance learning. ArtsLab offers diverse activities to strengthen nonprofit arts groups in the upper Midwest. A joint venture of Arts Midwest and several major foundations, ArtsLab seeks to: (1) increase the leadership pool for tomorrow's arts sector, infusing the participating organizations with leadership and management skill building to promote long term community impact; (2) strengthen the presence of visionary small arts organizations in both urban and rural communities, maximizing their depth and stability; and (3) improve the quality of life in communities using the power of the arts in community development.

The ArtsLab selection panel included state and national representatives with a depth of experience in arts administration and capacity-building in communities of all sizes. Program participants are chosen because of their demonstrated ability to creatively explore their own artistic path, while also probing a deeper understanding of engagement with audiences and their civic community. Those selected meet criteria emphasizing cultivation of new artistic aesthetics, reach to diverse audiences, and readiness for an in-depth, multi-year learning program. ArtsLab serves both emerging and mid-career artists, challenges traditional organizational structures and meets a wide range of regional needs.

Each participating organization begins with an organizational assessment and then develops a strategic plan with organizational goals; financial support is tied to success meeting those goals. Participants share ideas and study best practices using peer learning seminars or "Labs," one-to-one consulting, distance learning, and modest grants (beginning with a grant of $10,000 each). Participating organizations meet together quarterly for peer retreats.

Four dimensions of capacity are focused upon: (1) Leadership Capacity: the ability of organizational leaders to inspire, prioritize, make decisions, provide direction and innovate; (2) Adaptive Capacity: the ability of a nonprofit to monitor, assess and respond to internal and external changes through strategic focus, assessment and evaluation; (3) Management Capacity: the ability to ensure effective and efficient use of organizational resources, with particular focus on financial, funding and audience development tools and skills; and (4) Operational Capacity: the ability to implement key organizational and programmatic functions, through focus on systems and technology

To assist with the program's curriculum, coaching design, training and development, ArtsLab has retained a diverse team of experts. Areas of expertise covered by the curriculum planning team include board development and governance, executive assessment and coaching, staff and volunteer skills-building, conflict management, organizational effectiveness, fundraising, evaluation and strategic planning, financial management, social change and community engagement, community development, marketing and communications and media relations.

Now completing its second multi-year cycle and preparing for the third (launch 2012), a growing body of thorough evaluation evidence of program success is mounting. An external evaluator with significant experience in the arts has been engaged throughout the program.

Contact Name:

Sharon Rodning Bash

Title:

Program Director

Phone:

(612) 238-8063

Fax:

(612) 341-0902

E-mail Address:

sharon@artsmidwest.org

URL:

www.ArtsLabonline.org

Address:

2908 Hennepin Avenue, Suite 200
Minneapolis, MN 55408


Date Program Began:

2007

Total Funds Awarded for Most Recent Fiscal Year:

$220,000

Date Program Scheduled to End:


None

Total Capacity-Building Operating Expenses for Most Recent
Fiscal Year:


$260,917


How Program is Operated:

Run internally by the intermediary


Number Staff/Consultants:

1.5/24

Background Materials Available:

Yes


Geographic Areas Served:

National:

No

International:

No

 

  Selected States:

Minnesota

  Geographic Details:

Also, nine-state region serviced by Arts Midwest


Types of Capacity-Building Assistance Offered to Nonprofits:

1. Grants:

2. Direct Service:

3. Direct Financial Support:

Categorical

Assessment of Service Needs
Coaching/Training for Individual Nonprofits
Convening
Education/Training for Groups of Nonprofits
Information and Referral
Infrastructure for Peer Networking
Participation in Community Capacity-Building Initiative
Website with Capacity-Building Assistance

Facilities/Equipment Support
General Operating Support


Grants Offered to Capacity-Building Service
Providers and Intermediaries:

  Support for Services to Nonprofits:

N/A

  General Support:

N/A

Grants Offered to Support Overall Capacity-Building Infrastructure:

N/A


Areas of Nonprofit Operations Supported:

How Funding/Service Decisions Are Made:

Administration + Finance
Communication (Internal/External)
Evaluation
Facilities Management
Fund Development
Governance (Board/Executive)
Human Resources
Information/Technology Support
Legal/Risk Management
Planning
Staff Development/Training

Application by Potential Recipient - Outside Selection
Pro-active Identification of Applicants by Intermediary


Collaborating Organizations: N/A

Capacity-Building Work Evaluated:

In Progress

Evaluation Results Available:

Yes

Frequency of Evaluation:

Periodic, Ongoing

Type of Evaluation:

Both Internal and External, Surveys, Focus Groups, Interviews, Document Reviews, Site Visits, Grantee Self-Reports, Participatory Evaluation, Best Practices Research Review

Summary of Evaluation Lessons Learned:
The following lessons learned were among those reported by this program:
  • A holistic approach is important - focusing on leadership, adaptive thinking, management skills, and an organization's role in the community. This provides the solid platform to promote success as leaders and promising organizations.
     
  • A curriculum that promotes success emphasizes relevancy to community life in a new era, relationships across civic sectors, and leadership that is bold, risk-taking.
     
  • A longitudinal, multi-year model is invaluable, providing the opportunity for reinforcement of concepts, offering multiple levels of learning, tools and coaching to implement change.
     
  • A program that recognizes the need to incubate new, exciting ideas and groups while also inviting sunsetting of some timeworn ideas and groups must be encouraged.
     
  • Professionals selected to work with the program must be on the forefront within their field, challenging "old practices" in organizational development training and education; coaching and educating to insure relevancy in a world that is continually changing and demanding flexibility, nimbleness and responsiveness to environmental shifts.
     
  • It is very important that that the initial assessment and selection process be completed carefully against specific criteria, to insure candidates are ready, and the groundwork for success is laid.
     
  • The importance of time and relationship with grantees cannot be under-estimated. Capacity-building work is hard work and time consuming.
     
  • After the first year, participants are talking differently about their work, using more strategic thinking.
In addition, evaluation results indicated the following as some of the significant impacts from this program:

In the current three year program cycle (ending in September 2011) our evaluations have to date documented:
  - 100% report growth in clarity re. strategy
  - 100% report strengthened boards
  - 100% named improvements in financial development systems
  - Across all grantees average budget increase of 192% over the life of the program (and during a major recession in which the arts have been particularly hard hit)
  - 100% report improved community relations
  - 100% report strengthened internal operations
  - 66% have added staff
  - Majority have developed new information systems
  - 7 of 16 have launched new, responsive program initiatives
  - 70% report increase in civic partnerships
  - 65% report work completed to enhance brand identity
 
Early Impacts: Of course it is too early to name civic impact, but there is a growing body of evidence that participating organizations are much more strongly engaged with and positioned for leadership within their communities.
 
It is too early to identify specific impacts from the intermediary's activities.

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